Presenting a well-organized hiring packet helps get you off to a great start with your new hires, as it portrays your company and brand in a positive, well-organized fashion. The contents must be comprehensive and legally compliant, and should immediately create the right impression.

Designing the best possible new hire packet is not difficult, but it does require some thoughtful planning on the part of your hiring team. Be sure to include the following factors in a new hire packet.

A Welcome Letter

Address a welcome letter to each new employee by name and print it on company letterhead. Include warm words of introduction, along with some general background information on the organization and relevant plans for the future.

An Employee Handbook

Your employee handbook should be a complete guide with all the information a person needs to be successful on the job. This encompasses everything from your company mission statement to detailed policies and procedures.

Employment Forms

Include all standard employment forms required by law, such as the W-4, 1099 and EEOC surveys. Be sure all the necessary documents are included to legally identify new hires and ensure they are eligible for employment.

Insurance, Payroll and Benefit Information

New employees need to know what to expect in terms of health and disability insurance, retirement options and related payroll matters and benefits.

Uniform and Equipment Forms

If your workplace or a job requires a uniform or special equipment, your new hire packet should contain forms and instructions for obtaining these items. Make the process easy both now and in the future, for replacement purposes.

A Company Directory

Be sure new hires have access to the resources and information they need to do their job. Understanding who various leaders and team members are – and how to reach them – is key to this process. Provide access to your company directory, with names, email addresses and telephone extensions.

Employee Contact Information

You need general information on every employee, beginning with emergency contacts in the unfortunate event of an on-the-job incident or illness. Have a form where your new hire can fill in this information, along with their correct mailing address, birth date, and any special health or personal requirements to keep them safe and comfortable at work.

To ensure that you provide the best, most comprehensive and compliant new employee information, consult with the workforce development experts at PrideStaff Fresno. We can help you with this and every step of your successful recruitment and onboarding strategy. Contact us today so we can tell you more!

 

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